30 Business Voicemail Greetings Examples and Tips to Create Your Own

Every business aims for client satisfaction; however, busy schedules can often leave business professionals with little time to attend to every single client need. For this reason, it is important to fully exploit your company’s business voicemail and to make sure that it is working to its utmost potential. Just because a customer is unable to reach you does not mean that he or she cannot still be left with an informative message that can create a lasting and positive impression. To optimize the customer experience, it's important for businesses to make sure that strategies are built around the customer, to ensure a positive customer experience. This includes taking your business voicemail into account and making sure that it reflects your company’s voice.

Business voicemail greetings should have the intention of encouraging a customer to indeed leave a message after the beep. In this post we've created 30 valuable business voicemail greeting examples and tips that can help you achieve exactly this.

Take a look at our 30 valuable business voicemail greeting examples and tips and optimize your own, making sure that customers leave a message after the beep. After all, this is really what voicemails were made for.

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Short Business Voicemail Greetings

  • Hi there, you’ve reached [your name] at [X company]. Thanks for calling. I'm unable to answer the phone but if you leave your name, phone number, and message. I'll make sure to return your call as soon as possible.
  • Hello, you’ve reached the office of at [X company]. Please leave your name, phone number, and the reason you’re contacting us, and we will get back to you as soon as possible. Thank you.
  • Hey, this is [your name] at [X company]. I'm either on a call or away from my desk. Please leave your name, phone number, and a short message and I'll be sure to return your call.
  • Hi, this is [your name] at [X company]. I am unavailable at the moment, but please leave your name, phone number, and the reason you’re calling, and I’ll call you right back.
  • Hi, you’ve called [your name] at [X company]. I am currently out of the office, but please leave your name, phone number, and a brief message, and I’ll get in touch with you as soon as possible.
  • Hi, you’ve reached [your name] at [X company]. Sorry I missed your call. I’m especially busy today, but if you leave me your name, phone number, and a brief message, I’ll get back to you within the next 24 hours.

Tip: Sometimes, short and sweet is the way to go. Make sure to tell whoever is calling you to leave a brief message, so that you know what to expect when you are calling them back. This will always look more professional, versus not asking the person to leave a message. Remember, someone might not leave a message if you do not specify them to do so.

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Personal Voicemail Greetings

Customer Support Representative Voicemail Greeting

Hello, you've reached [name] at [X company]. If you need help with [X reason] please contact [X person/X system] or [visit our website and send us an email]. For all other inquiries, please leave your name and a message and I’ll be sure to get back to you as soon as possible.

Friendly Voicemail Greeting Example

Hello, this is [your name] at [X company]. I am currently unavailable. My office hours are Monday through Friday, from 9 am to 5 pm. Please leave me a message with your name and phone number and I’ll get back to you within [one, two, three] business day[s]. Have a wonderful day.

Direct to Another Form of Contact Voicemail Greeting Example

Hi there, you’ve reached [your name] at [X company]. If you need a quick response, please shoot me an email at [X email address]. Otherwise, please leave me a message with your name and phone number and I will get back to you as soon as possible.

Out-of-Office Voicemail Greeting Example

Hey, this is [your name] at [X company]. I am actually on vacation and won’t be back to the office until [X month]! Please leave me your name, phone number, and the reason you are calling and I will get back to you then. Thank you for calling!

Employee No Longer With the Company Greeting Example

Hi, [ex-employee’s name] is currently pursuing new adventures and is no longer a part of [X company name]. Please forward any future requests to [new employee’s name] at [phone number]. Thank you!

Tip: If you are a small company that tends to have more personal relationships with your clients, then you can have your voicemail reflect on this. Your personal voicemail greeting should still be a brief message, possible describing why you are out of the office, and stating your name and availability. Remember, you want to sound as welcoming as possible if you are creating a personal voicemail greeting, in order to leave a positive impression to a prospective client.


Business Voicemail Greetings

  • Hello, you've reached the Sales Department at [X company]. We can't take your call right now, but please leave your name, contact information, and the reason for reaching out, and one of our team members will be in touch within 24 hours.
  • Hello, you've reached [X company]. Unfortunately, we can’t answer your call right now. But your call is very important to us -- so please leave us your name, phone number, and the reason for your call and someone from our team will get back to within [X number] business days .
  • Hello, you've reached [X company]. We are currently closed. Our office hours are Monday through Friday, from [x time] to [x time] [time zone]. Please visit our website at [company website URL] for more information, or leave us your name, phone number, and the reason for your call and we will get back to you on [X day]. Thank you for calling [X company].
  • Hello, you’ve called [X company]. We are currently unable to take your call. Please visit our company website at [company website URL] to speak to chat with a representative, or email us at [X email address]. If you’d like us to call you back, please leave your name and phone number, and our team will get in touch with you within 24 hours.
  • Thank you for calling [X company Company name]. Our representatives are currently unable to take your call as they are helping clients achieve [X goal]. We don’t want to take up your valuable time, so please leave us your name, phone number and message after the beep and one of our representatives will personally assist you within the next 24 hours. Have a wonderful day.

Tip: If you are a larger business and this is a voicemail that pertains to the general business number, then you want to sound professional and provide as much information as you think is necessary for a potential client. Usually, the company website URL or the company email is a good way to get the customer to contact you through other means.

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Funny Voicemail Greetings

  • Hi, you’ve reached [your name] at [X company]. We are busy trying to save the world by [what your company does best]. If you want to learn more about how we do it, please leave us your name and phone number, and we will get back to you as soon as our mission is complete— which should be fairly soon. Thank you!
  • Hi, you’ve reached [your name] at [X company]. I’m kind of a very big deal so I can’t answer your call. Just kidding! I’m out of the office, so please leave me your name and phone number and I'll get back to you as soon as possible. Thank you!
  • You’ve reached Captain America. Just kidding I’m [your name] at [X company], although being Captain America would be cool. Please leave me your name and phone number and I’ll get back to you… as soon as I’m done saving the world.
  • Hi, this is [your name] at [X company]. I’m about to quit this job so don’t call me again. Just kidding, I love my job, [X company] is the best. Please leave me your name and phone number and I’ll get back to you within 24 hours. Thank you!

Tip: If your brand or company is known to have a fun and funny tone of voice, then it would be a great idea to have your brand or company’s voicemail mirror this tone of voice as well. This not only engages your targeted customers, but also creates a stronger sense of brand identity. Remember, only use fun or funny voicemail greetings if you feel that it reflects and works for your business.


Holiday Voicemail Greetings

  • Happy [X holiday]! You've reached [your name] at [X company]. I am currently out of the office, but please leave me your name, phone number, and the reason you are calling, and I’ll return your call after the holidays. Thank you.
  • Hi, you’ve reached [your name] at [X company]. Our office is closed until [X date], but please leave us your name and phone number and our team will get back to you as soon as possible. Enjoy [X holiday] and thank you for calling!
  • Hello! Thanks for calling [X company]. We are unable to answer the phone right now but will get back to you right after the holidays. Please be sure to leave your name, phone number, and a brief message. Thank you.
  • Thanks for reaching out to us here at [X company]. We are closed until however, we'll make sure to call you back straight away when we return. If your request is urgent, email [emergency contact] at [email address]. Thanks, and have a wonderful [day, week].
  • Happy holidays! You have reached the [X team] at [X company]. Our team members are out of the office, but we want to speak with you. So please leave us your name, phone number and the reason you are calling and we will get back to you when we reopen, on [X date].

Tip: If your office is closed due to certain holidays, it is best to let your callers know. This creates respect and also lets your customers know when to call back, or when to expect a call back from you. Holiday voicemail greetings are also a nice way to wish your callers a happy holiday and create a positive impression towards a potential client.


Vacation Voicemail Greetings

  • Hey, this is [your name] at [X company]. I am actually on a break at the moment, on the other side of the world! Please direct all phone calls to [alternate contact name] at [phone number] and emails to [X email address]. Thanks, and I'll see you in [X month].
  • Hi, you've reached [your name] at [X company]. I’m out of the office from [X date] to [X date]. Please leave your name, phone number, and reason you are calling, and I will be sure to get in touch with you as soon as I’m back at work. Thank you and have a fantastic day!
  • Hi there, this is [your name] at [X company]. I am out of the office until [X date]. Please direct your inquiries to [coworker’s name] at [email address] or [coworker’s phone number] and they will be able to answer all of your questions in the meantime. Thank you!
  • Hello, you've reached [your name] at [X company]. I'm currently [exploring Europe] —or more likely, [recovering from severe jet lag] and will be back in the office at [X date]. Please leave me your name, phone number and a brief message and I will get back to you then.
  • Hello, thanks for calling [your name] at [X company]. Unfortunately, I won’t be able to answer your call until [X date], but please leave me your name, contact information and reason for your call, and I will give you a call back then. Thank you and have a wonderful day.

Tip: If you are going on vacation, it is best to let your callers know. This can help your company as most callers respect companies that update their voicemail greetings according to season and reason. It shows that you care about your customers and also let them know not to waste their time calling back until you are back to the office.


Learn more about updating voicemail greetings with Telzio using our professional voicemail features, where you can upload a professional voicemail recording, and even type out your greeting using our automated text-to-speech tool. 

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Jennifer is part of the content marketing team at Telzio, providing insight and tips on how Telzio can be used to optimize business communications and customer service.